Case Administrator I/II
Location: Washington, DC
Announcement Number: 24-05 JPML-CA
Salary: $49,523 - $88,938
Closing Date: November 15, 2024
The incumbent manages the progression of cases from opening to final disposition and is proficient in management and maintenance of official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs all necessary noticing, administrative and clerical tasks. The incumbent also reviews filed documents to determine conformity with the Panel's Rules and to ensure that all orders and automated entries are appropriately and accurately docketed. After an initial ninety-day orientation period, the incumbent will be eligible to participate in the court's telework program.
The Panel is a statutory national court under federal jurisdiction and is governed principally by 28 U.S.C. § 1407. It was created by Congress in 1968. The statute provides that the Panel shall consist of seven Article III judges appointed by the Chief Justice, each of whom must reside in a different Circuit. The statute gives the Panel the authority to "centralize" related actions pending in different districts by ordering the transfer of all such actions into a single district for pretrial management. The Panel is headquartered in Washington, D.C.
Representative Duties
Duties to be performed include, but are not limited to the following:
- Manage cases as efficiently as possible from opening to closing. Review, identify, and research the accuracy, timeliness and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Perform quality control on attorney-docketed entries.
- Prepare and analyze required reports. Check data from reports in order to meet quality assurance criteria. Check for prior or prohibited filings.
- Provide excellent customer service when responding to inquiries on case status. Provide information and Electronic Case Files (ECF) instruction to outside customers. Inform customers of required fees.
- Create and process new case files. Open cases in case management system. Docket initial opening events. Audit cases for closing and review the docket to ensure that all necessary documents are entered, and deadlines are met before generating the closing order.
- Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status and archive information and court procedures. Provide forms via mail, fax or e-mail, as required.
- Assist the public with electronic and paper files. Conduct additional research when necessary. Provide archive information for closed cases. Copy files information when requested.
- Test new procedures and processes to provide necessary feedback to management. Provide accurate noticing as required by law. Ensure that mailing records are kept accurate.
