Legal Records Clerk
Location: Fairfax, VA
Job Number: 25-01314
Salary: $45,255.39 - $75,424.96
Closing Date: July 25, 2025
The position assists the public with the case file review requests and miscellaneous questions; updating the case information in the FCE (FullCourt Enterprise) case management system; gathering and distributing case files for motions dockets; and maintaining the integrity of records housed at the offsite records center, including expanding the physical case file when necessary. Scans, uploads, and images legal documents into Case Management system, updates case file information and indexes images to a register of action (ROA) in FCE. Ensures the accuracy of entries in ROA as it is populated for public view.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Receives and reviews documents to ensure completeness for filing and recording;
- Prepares and processes legal documents;
- Enters and updates case information in the case management system;
- Scans and indexes documents in the case management system;
- Calculates and collects fines, court costs, and restitution;
- Notifies defendants of court fines, fees, and restitution balances and payment options;
- Reconciles daily receipts, identifies discrepancies and makes corrections;
- Assists customers by phone, and in person with miscellaneous inquiries;
- Maintains, stores, and ensures accessibility of case files;
- Assists the public requesting to review, and/or obtain copies of case files;
- Prepares and monitors Court dockets;
- Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
