NSA Administrative Services Specialist- Entry to Experienced Level
Deadline: 11/26/2021
The professionals at the National Security Agency (NSA) have one common goal: to protect our nation. The mission requires a strong offense and a steadfast defense. The offense collects, processes and disseminates intelligence information derived from foreign signals for intelligence and counterintelligence purposes. The defense prevents adversaries from gaining access to sensitive classified national security information. The National Security Agency is looking for an Administrative Services Specialist to join the team! The Contract Administration Office within the Office of Contracting is currently looking for a highly motivated and enthusiastic individual to become a member of their Contracts Closeout team. As a member of the Contract Closeout team, the individual would provide support to the process that assures all actions required by the contract have been accomplished. The selectee will have the opportunity to work in a dynamic and fast-paced environment with an established team of business professionals while gaining valuable insight into mission strategies, goals and objectives. The position is a full-time position. The Office of Contracting participates in the Alternative Work Schedules Program. Operational mission requirements may at times require extended hours. Specific duties include but are not limited to: -Track and file incoming correspondence -File retrieval from other B3 offices and the mailroom -Maintain master log of files in the closeout office to include physical inventory of files received from other offices -Assist with the check-in process of incoming files to the closeout office -Perform preparation, reproduction and distribution of closeout documents -Contact Office of Naval Research field branches, Defense Contract Audit Agency (DCAA) offices, and various vendors to obtain documents required for the closeout of contracts -Document and file DCAA Incurred Cost Audits -Utilize DCAA Incurred Cost Audits and contractor prepared supporting documents to ensure proper billing and payment against flexibly priced contracts -Document and file Past Performance Reports -Close out expired purchase orders, contracts, and grant awards -Utilize the contract generation tool to record information pertaining to final payment and Record Center shipments -Access the financial database to retrieve financial reports to identify total expended amounts and unliquidated obligations -Participate in the Quarterly Review of unliquidated obligations process -Assist with Record Center entries and shipments
Job Summary
Personnel assigned to Support Services are on the front lines of delivering the best in customer service, technical support, administrative and management services. From Office Assistants to Sign Language Interpreters, these personnel serve as the focal points for organizations that require assistance with operational and administrative issues, records management, journalistic ideas, products and services and the coordination of reasonable accommodations and education.
Qualifications
Salary Range: $39,684 - $63,906 (Entry/Developmental) *The qualifications listed are the minimum acceptable to be considered for the position. Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Entry is with a high school diploma or GED and no experience. Experience working with basic office resources (e.g., e-mail, web browsers, word processors, presentation graphics) and experience in a subject matter related to the position in which the candidate is applying is desired. Salary Range: $60,129 - $78,167 (Full Performance) *The qualifications listed are the minimum acceptable to be considered for the position. Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Entry is with a high school diploma or GED plus 4 years of relevant experience, or an Associate's degree plus 2 years of relevant experience. Degree must be in a related field. Relevant experience must be working with basic office resources (e.g., e-mail, web browsers, word processors, presentation graphics) and experience in a subject matter related to the position in which the candidate is applying. Salary Range: $72,750 - $94,581 (Senior) *The qualifications listed are the minimum acceptable to be considered for the position. Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Entry is with a high school diploma or GED plus 6 years of relevant experience, or an Associate's degree plus 4 years of relevant experience, or a Bachelor's degree plus 2 years of relevant experience. Degree must be in a related field. Relevant experience must be working with basic office resources (e.g., e-mail, web browsers, word processors, presentation graphics) and experience in a subject matter related to the position in which the candidate is applying.
Competencies
The ideal candidate is someone with the ability to: -use Microsoft Office products such as EXCEL, ACCESS, Word, and PowerPoint -work both independently and as an effective team member -be flexible to cope with a changing environment and short deadlines -plan and organize skills -provide excellent communication and customer skills (both verbal and written)
Pay, Benefits, & Work Schedule
This is a full-time position, Monday through Friday.
How to apply
To apply for this position, please click the 'Apply' button located at the top right of this posting. After completing the application for the first time, or reviewing previously entered information, and clicking the 'Submit' button, you will receive a confirmation email. Please ensure your spam filters are configured to accept emails from noreply@intelligencecareers.gov. ***PLEASE NOTE: U.S. Citizenship is required for all applicants. Reasonable accommodations provided to applicants with disabilities during the application and hiring process where appropriate. NSA is an equal opportunity employer and abides by applicable employment laws and regulations. All applicants and employees are subject to random drug testing in accordance with Executive Order 12564. Employment is contingent upon successful completion of a security background investigation and polygraph. This position is a Defense Civilian Intelligence Personnel System (DCIPS) position in the Excepted Service under 10 U.S.C. 1601. DoD Components with DCIPS positions apply Veterans' Preference to eligible candidates as defined by Section 2108 of Title 5 USC, in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement. If you are a veteran claiming veterans' preference, as defined by Section 2108 of Title 5 U.S.C., you may be asked to submit documents verifying your eligibility. Please note that you may be asked a series of questions depending on the position you apply for. Your responses will be used as part of the screening process of your application and will assist in determining your eligibility for the position. Be sure to elaborate on experiences in your resume. Failure to provide the required information or providing inaccurate information will result in your application not being considered for this position. Only those applicants who meet the qualifications for the position will be contacted to begin employment processing. Please Note: Job Posting could close earlier than the closing date due to sufficient number of applicants or position no longer available. We encourage you to apply as soon as possible.
