Legal Records Clerk
Location: Fairfax, VA
Job Number: 25-00337
Salary: $44,368.06 - $73,946.08
Closing Date: February 21, 2025
This position performs a wide variety of complex, legal and technical processes. Responsible for a variety of duties in processing a civil and domestic law case from, initiation to completion. These tasks may include (but are not limited to) processing Civil: Domestic and Civil: Law orders, divorce decrees, Income Deduction orders, pleadings and other custody-related filings, legal name changes, juvenile appeals, concealed weapon permits, adoptions, civil litigation exhibits, case dismissals and Rule to Show Cause Orders. Works under the supervision of the Civil Case Processing supervisor.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Receives and reviews documents to ensure completeness for filing and recording;
- Prepares and processes legal documents;
- Enters and updates case information in the case management system;
- Scans and indexes documents in the case management system;
- Calculates and collects fines, court costs, and restitution;
- Reconciles daily receipts, identifies discrepancies and makes corrections;
- Assists customers by phone, and in person with miscellaneous inquiries;
- Maintains, stores, and ensures accessibility of case files;
- Assists the public requesting to review, and/or obtain copies of case files;
- Prepares and monitors Court dockets;
- Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
