Legal Assistant
Location: Washington, DC
Job ID: 24873
Salary: $49,957 - $65,581
Closing Date: February 3, 2024
This position is located in the Metropolitan Police Department (MPD), Internal Affairs Bureau (IAB), Court Liaison Division (CLD) and consist of 6 units/offices: Administrative Operations; Traffic Adjudication Unit; Papering Elimination Project Office (PEP); Court Check In/Out; Court Appearance Notification Systems Office (CANS); and Report Administration and Audit Processing Unit (RAAP). The CLD is the first point of contact that aides the judicial systems in the Metropolitan Area by processing, inputting, and transcribing all requests for MPD officers’ court appearances within the legal system.
The incumbent provides divisional support that will aide attorneys /paralegals with correct information to litigate their work.
This Legal Assistant position is covered under the National Association of Government Employees (NAGE) bargaining unit and you may be required to pay an agency fee through direct payroll deductions.
This incumbent will be responsible for the following:
- Records arrival and departure of all members attending court proceedings, and handling court matters. Records the arrival of members, including outside agencies, attending Traffic Adjudication hearings at the Department of Motor Vehicles.
- Processes and maintains arrest, and other, documents received from the Department of Corrections.
- Assembles and processes all arrests documents that are officer-less presentment cases. Searches legal documents and court cases; verifying references and citations. Inputs case information into database. Provides documents needed for Traffic Adjudication hearings.
- Receives Court Appearance Notification requests and subpoenas daily; stores, retrieves, revises; and maintains information, records, and files; and makes adjustments and/or corrections to data already entered into computer systems.
- Prepares letters to attorneys, to inform them on how to request Officers for court, and how to follow-up to ensure officers were notified of court dates.
- Manages and records incoming and outgoing correspondence. Composes correspondence of a non-technical and technical nature based upon oral instructions, brief notes, or information available in the files and records; and proofreads work for accuracy in spelling, grammar, context, and format.
- Maintains the history of office supplies and equipment.
- Communicates, verbally or in writing, with various offices such as Office of the Attorney General, United States Attorney’s Office, Office of the Parole Commission, Office of Police Complaints, Office of the General Counsel, D.C. Superior Court, United States District Court, and other government and non-government agencies and law offices in and around the surrounding Washington Metropolitan Area.
- Assists the Department of Motor Vehicles with ensuring that members are responding for scheduled court hearings.
- Answers internal and external telephone calls and personal inquiries relative to the CLD. When the information required cannot be located in the office files or records promptly, take accurate messages, and/or transfers calls to the appropriate persons or office.
- Prepares statistical reports on court appearances and officer-less presentment cases.
- Collects, analyzes, and evaluates information to prepare reports to describe problems that cause significant delays, corrective actions, and the need for additional time.
- Provides assistance and answers questions from MPD members, various courts and municipal agencies concerning distribution and status of notification requests. Ensures that assignments are completed on a timely bases and confidentiality is adhered to.
- Monitors the progress of major felony trials, indicted and non-indicted Grand Jury cases, and tracks the progress of cases so that he/she will know when the case ends to cut down on fraud.
- Prioritizes multiple assignments, and works effectively in a fast paced, high priority, deadline driven environment.
- Makes notifications of when attorneys violate MPD’s policy and procedures.
- Provides training to new and lower-level employees of CLD when needed.
- Performs other related duties, as assigned.
