Police Records Data Clerk
Location: DC/MD/VA Metro Locations
Job ID: 230920
Salary: $54,912.96 - $82,938.86
Closing Date: October 18, 2023
The Metro Transit Police Department (MTPD) is responsible for the enforcement of laws, regulations, and ordinances for crimes committed on, to, or against facilities owned, controlled, or operated by the Washington Metropolitan Area Transit Authority.
This Police Records Data Clerk position is administrative in nature, with emphasis on data quality and accuracy. The incumbent selected to fill this position will be responsible for reviewing crime data through reporting databases to be used in the identification of crime trends. This position requires extensive intake utilizing Microsoft Office, especially Excel in the management of data/information. This position will utilize a Police Records Management System to review, approve and reject records based on reporting standards established through the National Incident-Based Reporting System (NIBRS). The position is also responsible for other administrative activities associated with records keeping.
The Metro Transit Police Department has tristate jurisdiction and operates in the District of Columbia, the State of Maryland, and the Commonwealth of Virginia. The salary range for the Police Records Data Clerk position is $54,912.96 to $82,938.86.
This position is Hybrid and will report onsite/in person 3 days Monday-Friday and 2 days remote.
In addition, the Metro Transit Police Department offers a rich benefit package to include health, dental, group life insurance, paid holidays, annual and sick leave, a 457 Deferred Compensation Plan and a 401a Plan, tuition reimbursement, flexible spending accounts, and free transportation on Metrobus and rail.
Minimum Qualifications
Education
- Graduation from high school or possession of a General Equivalency Diploma (GED) is required.
Experience
- Minimum one (1) year of administrative/clerical experience in maintaining police information systems data.
Preferred
Education
- An Associate’s Degree in Police Science, Criminal Justice, or a related field is preferred
Medical Group:
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.
Summary
This position is responsible for approving, entering, updating, processing, and maintaining police records information in several Police Records Management Systems (PRMS). The incumbent would be responsible for generating reports from collected data. The incumbent collects, organizes, reviews, documents, and requests missing documentation for police reports from Police Officers/Detectives. The incumbent assists the Transit Police Crime Analysts with preparing reports required by the Metro Transit Police Department (MTPD) and other WMATA offices, outside governmental and law enforcement agencies such as the Federal Transit Administration (FTA), Federal Bureau of Investigation (FBI), Metropolitan Washington Council of Governments (COG), and regional police agencies. This is administrative, clerical, automated systems and advanced data management work.
Essential Functions
- Collects all MTPD reports, citations, warnings, contact cards, use of force forms, etc., and ensures the accuracy, storage, retrieval and classification of criminal and non-criminal events.
- Performs the staff review function to ensure the accuracy of offense and incident reports, citations, field contacts, warnings, and associated forms. Maintains a missing reports log and returns inaccurate reports for correction to Division Commanders. Distributes police reports and citations to the accountable police bureau/unit.
- Maintains manual and automated police information systems and reports to include maintaining a computerized PRMS.
- Codes data for computer input; operates a personal computer to input and retrieve data on local, state, and nationwide computer systems. Operates a computer to perform backup operations.
- Interprets law enforcement jargon used in police reports; receives calls and records critical information for police records; makes approved changes in the information systems and on records; classifies, indexes, sorts, and arranges police information; compares, matches, checks, and verifies police information; and searches files for data relating to specific cases or individuals.
- Approves records and enters, maintains, and updates PRMS data for the MTPD in relation to the National Incident Based Reporting System (NIBRS). Maintains data in the MTPD PRMS, Microsoft Access, Excel, and Word for CompStat, statistical reports and other various crime analysis requirements.
- Maintain and reconcile data in the PRMS associated with Master Indices: Entity, Location, People, Property and Vehicle.
- Performs record expungements in the PRMS as mandated by Court Order.
- Performs functional processes in the PRMS associated with sealing records as mandated by Court Order.
- Performs functional processes in the PRMS associated with securing records as mandated MTPD policy and procedure.
- Ensures that FBI and MTPD offense codes are accurately assigned and maintained. Provides copies of reports to requesters per the Freedom of Information Act (FOIA) and MTPD procedures.
- Retrieves and distributes the files and statistics as requested or required.
- Serves as a Records Liaison Officer (RLO) with the responsibility for the collection, preservation, retrieval, and disposition of all MTPD police records in accordance with the policies and procedures of the Authority.
Other Functions
- Maintains a variety of files and statistics in compliance with MTPD and WMATA policies and procedures.
